WELCOME TO THE

Clearwood Community Association

Official Web Site 

A Quiet and Lovely Gated Community near Yelm, Washington. 


Office Hours:

Monday - 9:00am to 5:00pm
Tuesday - 9:00am to 5:00pm
Wednesday - 9:00am to 7:00pm
Thursday - 9:00am to 5:00pm
Friday - 9:00am to 5:00pm
Saturday and Sunday - Closed

Contact Info

       

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Compliance Sub-Committee for Violations


The Violations Committee needs a few good Volunteers to supplement their work!

If you are interested in improving the standards of the Community which in turn increases Property Values you are urged to consider this opportunity!

We are looking for two or three (or more) folks who are available to spend a minimum of 1 to 2 hours per week traveling throughout the community to review and identify Community Covenant Regulations that are not in compliance with the rules. They will be representing the Association as a committee member identifying the violation for consideration of a warning letter and or monetary fine.

Duties:
  1. Accept written complaints from Residents about rule violations such as:
    • Unkempt yards
    • Mossy Roofs
    • Inappropriate or unscreened RV's
    • Living on camp lots during off season
    • Trash Cans not put away
    • Work without proper Permits
    • Appliances and furniture left in yards or on porches
    • Homes in disrepair
    • Temporary Structure Violations
    • Others as noted in Rules and Regulations Book
  2. Write Violations to go to Violations Committee after reviewing a Received complaint and/or as found on community travels
  3. Be available for Panel Reviews held when Owners Appeal the Violation.
  4. Identify Properties that are exceptionally manicured and landscaped and serve as models to the rest of the community. Provide pictures to the Communications Team for Publication if authorized by the owner.

Will start in January with the New Year. If you are interested please contact Emily Martin, Volunteer Coordinator at EMartin@clearwood.org and she will get you processed as a volunteer.

These positions are perfect for those folks who don't have time to attend regular meetings and like to work alone or in small teams. There will be no regular meetings to attend but may need to answer a call once and a while to provide information on a violation that you have forwarded. Work as an individual or pair up with a neighbor to help your community. This sub committee would not take the place of Owners having the ability to write up their own Violations but offers an avenue for those who are reticent or worry about retaliation for turning in a neighbor's eyesore/violation. There will be training from both the ACC committee and Violations Committee so that you have the necessary resources to determine what is and is not a violation and what does or does not require a permit for work.


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Weather Storm Policy - Revised 11.06.2017



Bus routes - These will take priority over the rest of roads while the buses are running. During off hours these will be treated as secondary roads. (see attached maps).

Main Roads - These are the roads stripped with a double yellow line from the front gate to the back gate (see attached map). During dangerous conditions the main road will be closed off between Vine lane and Loop lane. The traffic will be routed around Loop lane.

Secondary Roads - Will be plowed with one lane in each direction only if the main roads are made as passable as conditions allow for. (See attached map)

Tertiary roads and cul-de-sacs - These are the remaining roads that are not mentioned above. These will be cleared only if the main and secondary roads made passable as condition allow for. If conditions are such that primary roads and secondary roads need plowing before moving onto other roads, then they will be given priority. Hills on these tertiary roads will take priority. If conditions get too dangerous some roads might not get plowed or sanded due to safety concerns. (See attached map)

Private Driveways – The community will not clear snow from private drives or driveways. Normal snow removal operations may result in snow being deposited in private drives however every effort will be made to limit that need. Snow from private drives or driveways shall not be placed on the roadway. Piles of snow left on or near the road from private drives can freeze into a solid mass creating a hazardous situation for vehicles and snowplows. Accidents and damages caused by snow piles placed in the roadway may result in liability to the property owner.

Dangerous roads – Due to safety concerns and depending on conditions these roads may not get done until such a time where conditions improve. These people may want to make arrangements to park somewhere accessible. (see attached map)

Roads not maintained – These roads do not serve any house and should be treated like they will not be maintained (see attached map)


HOURS OF OPERATION – In a snow event, the necessary Maintenance staff and Volunteers will be mobilized by the Maintenance Manager. Weekends and holidays may receive a reduced level of service due to lower traffic volumes and the limited resources available.

Operator duty shifts are generally limited to a maximum of 12 hours per day for safety reasons with 8 hours of not being on duty. Due to staffing restrictions and severity of storms some routes may have reduced coverage.

Operations will be halted when: (a) service levels are reached, (b) coverage time has elapsed, (c) conditions are too hazardous, or (d) reasonable accomplishments cannot be made.

Staff that are monitoring the conditions will be paid minimum of two hours. Due to the hazardous conditions getting to Clearwood staff who live outside of Clearwood and are called in or back to work, will be paid from the time they leave their house until they arrive back at their home using a direct route to and from the location.


Policy:
School bus routes will take priority while the buses are running. It is the responsibility of parents to keep apprised of school bus schedules and school closures.

Plowing will occur when then snow is greater than two inches on School bus routes, main and secondary roads. After these have made as passable as conditions allow the tertiary roads will take next priority. If time allows plowing on non- hill tertiary roads will begin once the snow is greater than four inches.

Sanding will occur as needed depending on conditions and steepness of the hill following plowings as outlined above.

Updates will be made available as time allows. These updates may be posted online on social media or on Clearwood’s website. The plan is generalized and may change between postings due to changing conditions. Residents are asked to refrain from calling the office staff asking for time commitments as they will not be able to give them to you.

Residents should be prepared to make other arrangements if they live on a road that may become too dangerous to plow and sand. Parking is allowed on the road side but must be far enough off to not hinder the snow removal process. If cars are parked on the road side making it hazardous to plow or drive the road will be skipped until there is another pass scheduled for that roadway.

Residents should be prepared to drive in snow if it is mandatory that they be in or at specific locations at specific times despite the weather conditions. If you have the option to remain home or have a delayed arrival it is recommended that you take that option. Park your car when anticipating weather conditions that will be restricting to getting your car out of your driveway or street location; have chains that fit your vehicle on hand if needed.

The Emergency Gate will be open during school hours to facilitate the buses safely getting into and out of Clearwood. The Yelm bus barn will be issued a key to allow them to unlock it in the morning. Clearwood will have to close and lock the gate once the last bus has left in the evening. This will be the responsibility of the Maintenance Crew.

SUMMARY OF THE POLICY:

This Policy was developed to provide general guidelines for both staff and the public. This policy intends to cover most situations normally encountered in winter storm events. If certain situations arise that are not part of the above Policy, the Maintenance Manager will deal with them on a case-by-case basis. Each decision to mobilize the snow plow crews is a judgment call based on the weather conditions combined with experience along with the resources available at the time and therefore may not adhere strictly to this general policy.


 

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Well 5 Update!

We have an update for you on the progress of Well 5.
Please click below to read this important update!


click-here-hi

 

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Wood For Sale!


Cut and split - you haul
Clearwood Residents ONLY
Small Pickup: $50 + tax = $53.95
Large Pickup: $80 + tax = $86.32
Large Pickup with side racks: $100 + tax = $107.90
Pay at the Clearwood Office & bring receipt to Clearwood wood lot
Contact: (360) 894-7259

 

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update


Do You Have a Question?

Questions for members of the board or committees
may now be forwarded to our new email address:
info@clearwood.org

We aim to answer your questions within 1 week and intend to publish frequently asked questions for other members to benefit.

Please refer to the FAQ page here


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2017 Annual Elections

Click here to read about voting issues and board candidates.


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2016 Financial Audit Report

The 2016 Financial Audit Report has been received.

Click here to read the report:

2016 Financial Audit Combined Letter & Report

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2017 Water Conservation is Still in Effect
Until Further Notice

The aquifer levels have recovered, and are now back to normal levels.
However, if well #2 fails, then well #4 will need to go online and the boil water advisory will be implemented.

Thank You For Your Participation.


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